Vendor reconciliation of Airtel Bangladesh Limited

Abstract

Vendor reconciliation is the process where we check the amount shown in our book matches with the amount shown in our creditors’ book or not. By this process, we check if there is any discrepancy existing within the organization or not. The fundamental principle of doing vendor reconciliation is to ask for a statement of account (SoA) from the creditor which will include the credit amounts in the book of the vendor also the unbilled amount. The steps of doing vendor reconciliation are: 1. Collect SoA from Vendor 2. Check them in system (Oracle – the ERP used by Airtel) 3. Match the amounts shown in SoA with Oracle 4. Finish the process by Signing off Sometimes the vendors are not local vendors. Airtel Bangladesh Limited has number of vendors around the world. Though the local vendors are maximum in number but still there are some international vendors such as IBM India, Ericsson AB, Zhejiang Narada Co. Ltd., Huawei Technologies etc. For external communication with the vendors are usually done via email and IP phone. For internal communication, the same procedures are followed. Everyone has an email address based on their name in the Airtel domain. This report is prepared on the basis of practical experience in vendor reconciliation program. I hope that the theoretical knowledge and the practical skill will could be clearly defined through this report, especially in case of vendor reconciliation.